email-overload

Does your email inbox permanently have over 100 messages and you’ve just accepted that as your fate?

Is email taking up too much of your time

Are you overwhelmed just looking at your inbox?

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Then take a few minutes to read these few tips and you might just find that there is a solution and it’s not that hard or time consuming.

Step 1:

Go to https://unroll.me and create an account. Trust me you will love this. (it won’t work for some email addresses. It sadly does not support my work email)

Step 2:

Follow all of the instructions on unroll.me because it will show you all of the subscriptions you have and for each one you get to decide whether you want to leave those emails in your inbox, include them in your roll-up email or unsubscribe.  If you include them in the roll-up email you will receive one email daily from unroll.me that you can scroll through to see which subscription emails you want to spend time opening or not.

Step 3:

Now that you have that set up, you have to tackle all that email in your inbox. Set aside an hour, turn on some good music and start sifting through those emails. If you are brave enough just delete them all. Depending on how long they’ve been hanging out in your inbox they can’t possibly be that important. (Editor’s note: emails from your wife?…..no you cannot delete those)

Step 4:

Set up folders in your email so it’s easy to organize emails you do want to keep. Make folders and subfolders that make sense to you.  Once you have that set up it is going to be much easier to sort through emails and file them appropriately into folders or trash.

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Examples of folders include:

Bills: with subfolders for different types of bills (i.e. Verizon, Comed, Nicor)

Cassidy and Amelia: with subfolders for each year (this is where I can also save emails from her teachers that I will want someday to use in her scrapbook, etc.)

Taxes: with subfolders for each year and in these folders I will put any tax information that we will need at tax time (i.e. receipts for purchases that are tax deductible, online donation receipts, etc)

I have 17 main folders and then subfolders. This is just enough to divide things up, but not too many that I can’t easily see all of the folder names on the left hand side of my email screen..

Step 5: 

Check your email once a day and deal with it at that time. I always try to keep my inbox to a limit of 25 emails that are in some stage of being dealt with; it is both manageable and the number of emails shown on the first page.  (It’s a goal, depending on the day/week it may not be a reality)

You should now have an inbox that isn’t frightening to open. You should only be receiving emails you want to be receiving and unroll.me should be consolidating many of those subscription emails together for you.  Be sure to check back to unroll.me once and awhile to double-check any new subscriptions. I always pop back over there when I start to see my email is getting overwhelming again.

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Please comment below how many emails are in your email inbox right now and how many are unopened. Just for fun and to realize that you’re not alone in this email overload problem.

2 comments on “Eliminate Email Overload”

  1. thanks Meg. I was just trying to figure out what to do with all the emails associated with school that I no longer need or may have forgotten I was on their list. Love you.

  2. This GREAT; I can’t wait to try out the un-roll…I have emails totaling in 4 digits. It’s sad, but I’ve resorted to just scanning every night for important ones. By the way, very wise editor you have ?

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